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Consumer Electronics > PDAs & Handhelds > Ipad > Ipad
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Does mac have an equivalent excel program on my ipad
Asked by: John
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Does ipad have a excel equivalent?
Does mac have an equivalent excel program on my ipad



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This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Many users find that using an external keyboard with keyboard shortcuts for Excel for Mac helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Excel for Mac.

Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac. However, not all do.

Notes:
  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
  • The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac OS or see your utility application. Also see Shortcut conflicts later in this topic.

In this topic

Frequently used shortcuts

This table itemizes the most frequently used shortcuts in Excel for Mac.

To do this
Press
Paste
+ V
or
CONTROL + V
Copy
+ C
or
CONTROL + C
Clear
DELETE
Save
+ S
or
CONTROL + S
Undo
+ Z
or
CONTROL + Z
Redo
+ Y
or
CONTROL + Y
or
+ SHIFT+ Z
Cut
+ X
or
CONTROL + X
Bold
+ B
or
CONTROL + B
Print
+ P
or
CONTROL + P
Open Visual Basic
OPTION + F11
Fill Down
+ D
or
CONTROL + D
Fill Right
+ R
or
CONTROL + R
Insert cells
CONTROL + SHIFT + =
Delete cells
+ HYPHEN
or
CONTROL + HYPHEN
Calculate all open workbooks
+ =
or
F9
Close window
+ W
or
CONTROL + W
Quit Excel
+ Q
Display the Go To dialog box
CONTROL + G
or
F5
Display the Format Cells dialog box
+ 1
or
CONTROL + 1
Display the Replace dialog box
CONTROL + H
or
+ SHIFT + H
Paste Special
+ CONTROL + V
or
CONTROL + OPTION + V
or
+ OPTION + V
Underline
+ U
Italic
+ I
or
CONTROL + I
New blank workbook
+ N
or
CONTROL + N
New workbook from template
+ SHIFT + P
Display the Save As dialog box
+ SHIFT + S
or
F12
Display the Help window
F1
or
+ /
Select All
+ A
or
+ SHIFT + SPACEBAR
Add or remove a filter
+ SHIFT + F
or
CONTROL + SHIFT + L
Minimize or maximize the ribbon tabs
+ OPTION + R
Display the Open dialog box
+ O
or
CONTROL + O
Check spelling
F7
Open the thesaurus
SHIFT + F7
Display the Formula Builder
SHIFT + F3
Open the Define Name dialog box
+ F3
Open the Create names dialog box
+ SHIFT + F3
Insert a new sheet *
SHIFT + F11
Print
+ P
or
CONTROL + P
Print preview
+ P
or
CONTROL + P

Get started

Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key. See the Use function key shortcuts section for information about how to enable and use function keys without having to press Fn.

Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse

  1. On the Apple menu, press System Preferences.
  2. Press Keyboard.
  3. In the tabs, press Shortcuts.
  4. Click Mission Control.
  5. Clear the check box for the keyboard shortcut that you want to use.

Work in windows and dialogs

To do this
Press
Expand or minimize the ribbon
+ OPTION + R
Switch to full screen view
+ CONTROL + F
Switch to the next application
+ TAB
Switch to the previous application
+ SHIFT + TAB
Close the active workbook window
+ W
Copy the image of the screen and save it to
a Screen Shot file on your desktop.
+ SHIFT + 3
Minimize the active window
CONTROL + F9
Maximize or restore the active window
CONTROL + F10
or
+ F10
Hide Excel.
+ H
Move to the next box, option, control, or command
TAB
Move to the previous box, option, control, or command
SHIFT + TAB
Exit a dialog or cancel an action
ESC
Perform the action assigned to the default command button (the button with the bold outline, often the OK button)
RETURN
Cancel the command and close
ESC

Move and scroll in a sheet or workbook

To do this
Press
Move one cell up, down, left, or right
ARROW KEYS
Move to the edge of the current data region
+ ARROW KEY
Move to the beginning of the row
HOME
On a MacBook, press FN + LEFT ARROW
Move to the beginning of the sheet
CONTROL + HOME
On a MacBook, press CONTROL + FN + LEFT ARROW
Move to the last cell in use on the sheet
CONTROL + END
On a MacBook, press CONTROL + FN + RIGHT ARROW
Move down one screen
PAGE DOWN
On a MacBook, press FN + DOWN ARROW
Move up one screen
PAGE UP
On a MacBook, press FN + UP ARROW
Move one screen to the right
OPTION + PAGE DOWN
On a MacBook, press FN + OPTION + DOWN ARROW
Move one screen to the left
OPTION + PAGE UP
On a MacBook, press FN + OPTION + UP ARROW
Move to the next sheet in the workbook
CONTROL + PAGE DOWN
or
OPTION + RIGHT ARROW
Move to the previous sheet in the workbook
CONTROL + PAGE DOWN
or
OPTION + LEFT ARROW
Scroll to display the active cell
CONTROL + DELETE
Display the Go To dialog box
CONTROL + G
Display the Find dialog box
CONTROL + F
or
SHIFT + F5
Access search (when in a cell or when a cell is selected)
+ F
Move between unlocked cells on a protected sheet
TAB

Enter data on a sheet

To do this
Press
Edit the selected cell
F2
Complete a cell entry and move forward in the selection
RETURN
Start a new line in the same cell
CONTROL + OPTION + RETURN
Fill the selected cell range with the text that you type
+ RETURN
or
CONTROL + RETURN
Complete a cell entry and move up in the selection
SHIFT + RETURN
Complete a cell entry and move to the right in the selection
TAB
Complete a cell entry and move to the left in the selection
SHIFT + TAB
Cancel a cell entry
ESC
Delete the character to the left of the insertion point, or delete the selection
DELETE
Delete the character to the right of the insertion point, or delete the selection
Note: Some smaller keyboards do not have this key

On a MacBook, press FN + DELETE
Delete text to the end of the line
Note: Some smaller keyboards do not have this key
CONTROL +
On a MacBook, press CONTROL + FN + DELETE
Move one character up, down, left, or right
ARROW KEYS
Move to the beginning of the line
HOME
On a MacBook, press FN + LEFT ARROW
Insert a comment
SHIFT + F2
Open and edit a cell comment
SHIFT + F2
Fill down
CONTROL + D
or
+ D
Fill to the right
CONTROL + R
or
+ R
Define a name
CONTROL + L

Work in cells or the Formula bar

To do this
Press
Edit the selected cell
F2
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
DELETE
Complete a cell entry
RETURN
Enter a formula as an array formula
+ SHIFT + RETURN
or
CONTROL + SHIFT + RETURN
Cancel an entry in the cell or formula bar
ESC
Display the Formula Builder after you type a valid function name in a formula
CONTROL + A
Insert a hyperlink
+ K
or
CONTROL + K
Edit the active cell and position the insertion point at the end of the line
CONTROL + U
Open the Formula Builder
SHIFT + F3
Calculate the active sheet
SHIFT + F9
Display a contextual menu
SHIFT + F10
Start a formula
=
Toggle the formula reference style between absolute, relative, and mixed
+ T
or
F4
Insert the AutoSum formula
+ SHIFT + T
Enter the date
CONTROL + SEMICOLON (;)
Enter the time
+ SEMICOLON (;)
Copy the value from the cell above the active cell into the cell or the formula bar
CONTROL + SHIFT + INCH MARK (')
Alternate between displaying cell values and displaying cell formulas
CONTROL + GRAVE ACCENT (`)
Copy a formula from the cell above the active cell into the cell or the formula bar
CONTROL + APOSTROPHE (')
Display the AutoComplete list
CONTROL + OPTION + DOWN ARROW
Define a name
CONTROL + L
Open the Smart Lookup pane
CONTROL + OPTION + + L

Format and edit data

To do this
Press
Edit the selected cell
F2
Create a table
+ T
or
CONTROL + T
Insert a line break in a cell
+ OPTION + RETURN
or
CONTROL + OPTION + RETURN
Insert special characters like symbols, including emoji
CONTROL + + SPACEBAR
Increase font size
+ SHIFT + >
Decrease font size
+ SHIFT + <
Align center
+ E
Align left
+ L
Display the Modify Cell Style dialog box
+ SHIFT + L
Display the Format Cells dialog box
+ 1
Apply the general number format
CONTROL + SHIFT + ~
Apply the currency format with two decimal places (negative numbers appear in red with parentheses)
CONTROL + SHIFT + $
Apply the percentage format with no decimal places
CONTROL + SHIFT + %
Apply the exponential number format with two decimal places
CONTROL + SHIFT + ^
Apply the date format with the day, month, and year
CONTROL + SHIFT + #
Apply the time format with the hour and minute, and indicate AM or PM
CONTROL + SHIFT + @
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values
CONTROL + SHIFT + !
Apply the outline border around the selected cells
+ OPTION + ZERO
Add an outline border to the right of the selection
+ OPTION + RIGHT ARROW
Add an outline border to the left of the selection
+ OPTION + LEFT ARROW
Add an outline border to the top of the selection
+ OPTION + UP ARROW
Add an outline border to the bottom of the selection
+ OPTION + DOWN ARROW
Remove outline borders
+ OPTION + HYPHEN
Apply or remove bold formatting
+ B
Apply or remove italic formatting
+ I
Apply or remove underscoring
+ U
Apply or remove strikethrough formatting
+ SHIFT + X
Hide a column
+ )
or
CONTROL + )
Unhide a column
+ SHIFT + )
or
CONTROL + SHIFT + )
Hide a row
+ (
or
CONTROL + (
Unhide a row
+ SHIFT + (
or
CONTROL + SHIFT + (
Edit the active cell
CONTROL + U
Cancel an entry in the cell or the formula bar
ESC
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
DELETE
Paste text into the active cell
+ V
Complete a cell entry
RETURN
Give selected cells the current cell's entry
+ RETURN
or
CONTROL + RETURN
Enter a formula as an array formula
+ SHIFT + RETURN
or
CONTROL + SHIFT + RETURN
Display the Formula Builder after you type a valid function name in a formula
CONTROL + A

Select cells, columns, or rows

To do this
Press
Extend the selection by one cell
SHIFT + ARROW KEY
Extend the selection to the last nonblank cell
in the same column or row as the active cell
+ SHIFT + ARROW KEY
Extend the selection to the beginning of the row
SHIFT + HOME
On a MacBook, press SHIFT + FN + LEFT ARROW
Extend the selection to the beginning of the sheet
CONTROL + SHIFT + HOME
On a MacBook, press CONTROL + SHIFT + FN + LEFT ARROW
Extend the selection to the last cell used
on the sheet (lower-right corner)
CONTROL + SHIFT + END
On a MacBook, press CONTROL + SHIFT + FN + RIGHT ARROW
Select the entire column
CONTROL + SPACEBAR
Select the entire row
SHIFT + SPACEBAR
Select the entire sheet
+ A
Select only visible cells
+ SHIFT + * (asterisk)
Select only the active cell when multiple cells are selected
SHIFT + DELETE
Extend the selection down one screen
SHIFT + PAGE DOWN
On a MacBook, SHIFT + FN + DOWN ARROW
Extend the selection up one screen
SHIFT + PAGE UP
On a MacBook, SHIFT + FN + UP ARROW
Alternate between hiding objects, displaying objects,
and displaying placeholders for objects
CONTROL + 6
Turn on the capability to extend a selection
by using the arrow keys
F8
Add another range of cells to the selection
SHIFT + F8
Select the current array, which is the array that the
active cell belongs to
CONTROL + /
Select cells in a row that don't match the value
in the active cell in that row.
You must select the row starting with the active cell
CONTROL +
Select only cells that are directly referred to by formulas in the selection
CONTROL + SHIFT + [
Select all cells that are directly or indirectly referred to by formulas in the selection
CONTROL + SHIFT + {
Select only cells with formulas that refer directly to the active cell
CONTROL + ]
Select all cells with formulas that refer directly or indirectly to the active cell
CONTROL + SHIFT + }

Work with a selection

To do this
Press
Copy
+ C
or
CONTROL + V
Paste
+ V
or
CONTROL + V
Cut
+ X
or
CONTROL + X
Clear
DELETE
Delete the selection
CONTROL + HYPHEN
Undo the last action
+ Z
Hide a column
+ )
or
CONTROL + )
Unhide a column
+ SHIFT + )
or
CONTROL + SHIFT + )
Hide a row
+ (
or
CONTROL + (
Unhide a row
+ SHIFT + (
or
CONTROL + SHIFT + (
Move from top to bottom within the selection (down) *
RETURN
Move from bottom to top within the selection (up) *
SHIFT + RETURN
Move from left to right within the selection,
or move down one cell if only one column is selected
TAB
Move from right to left within the selection,
or move up one cell if only one column is selected
SHIFT + TAB
Move clockwise to the next corner of the selection
CONTROL + PERIOD
Group selected cells
+ SHIFT + K
Ungroup selected cells
+ SHIFT + J

* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.

Use charts

To do this
Press
Insert a new chart sheet. *
F11
Cycle through chart object selection
ARROW KEYS

Sort, filter, and use PivotTable reports

To do this
Press
Open the Sort dialog box
+ SHIFT + R
Add or remove a filter
+ SHIFT + F
or
CONTROL + SHIFT + L
Display the Filter list or PivotTable page
field pop-up menu for the selected cell
OPTION + DOWN ARROW

Outline data

To do this
Press
Display or hide outline symbols
CONTROL + 8
Hide selected rows
CONTROL + 9
Unhide selected rows
CONTROL + SHIFT + Opening parenthesis ( ( )
Hide selected columns
CONTROL + ZERO
Unhide selected columns
CONTROL + SHIFT + Closing parenthesis ( ) )

Use function key shortcuts

Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut

Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel. After changing this setting, you can still perform the special features printed on a function key. Just press the FN key. For example, to use the F12 key to change your volume, you would press FN+F12.

If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your Apple system preferences:

Change function key preferences with the mouse

  1. On the Apple menu, press System Preferences.
  2. Select Keyboard.
  3. On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

The following table provides the function key shortcuts for Excel for Mac

To do this
Press
Display the Help window
F1
Edit the selected cell
F2
Insert or edit a cell comment
SHIFT + F2
Open the Save dialog
OPTION + F2
Open the Formula Builder
SHIFT +F3
Open the Define Name dialog
+F3
Close
+F4
Display the Go To dialog
F5
Display the Find dialog
SHIFT + F5
Move to the Search Sheet dialog
CONTROL + F5
Check spelling
F7
Open the thesaurus
SHIFT + F7
or
CONTROL + OPTION + + R
Extend the selection
F8
Add to the selection
SHIFT + F8
Display the Macro dialog
OPTION +F8
Calculate all open workbooks
F9
Calculate the active sheet
SHIFT + F9
Minimize the active window
CONTROL + F9
Display a contextual menu, or 'right click' menu
SHIFT + F10
Maximize or restore the active window
CONTROL + F10
or
+ F10
Insert a new chart sheet*
F11
Insert a new sheet*
SHIFT + F11
Insert an Excel 4.0 macro sheet
+ F11
Open Visual Basic
OPTION + F11
Display the Save As dialog
F12
Display the Open dialog
+ F12

Drawing

To do this
Press
Toggle Drawing mode
+ CONTROL + Z
Equivalent

See also

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.